Most employee earnings, including bonuses and commission, should be included when Processing a Pay Run for that employee. However, there are some occasions where you need to pay an employee outside of their standard pay cycle. You can do so by creating a one off pay.
To run a one off pay, go into Payroll > Draft, click the button and select One Off Pay.
After the pay has been created, you will then be given the option to change the Start Date and End Date for the Pay Period you wish to cover as well as the Pay Date itself.
To change any of the above dates, select the relevant field and from the drop-down calendar and choose the appropriate date. Once you have selected the dates as needed, click the Create Draft Pay button on the top right.
Initially there will be no employees added after the Draft Pay has been created. To do so select the button at the bottom of the pay and choose the employees you wish to include. Employees can only be added to a pay if they aren't already in another draft pay, so if an employee doesn't appear in the list you'll need to remove them from any other drafts before you can add them.
After employees have been added PayHero will automatically include any unpaid time entries or leave requests for those employees that fall within the specified pay period.
To include additional pay items, select an employee from the draft and add them as required. In the example below, John received a One-off bonus of $1500. PayHero has automatically applied any relevant deductions just as it would through a normal pay cycle.
As One-Off Pays are designed for special and occasional processing, they do not automatically include any salary payments. The Ordinary Time pay item can be used to pay for any salary hours.
One-Off Pays also don't automate the application of Public Holiday entitlements. If required, you can find more information on manually applying these entitlements in our support article: Public Holidays
Once the One-Off Pay has been set up as needed, select the Send Pay button to finalise the payment the same way you would within a regular pay cycle.